A while back, we asked you to submit your questions about Microsoft’s new Office 2011 suite. We’ve answered your questions about Excel and Outlook; now here are answers for Word 2011.
- Advanced Options Word 2011 Download
- Advanced Options In Word
- Advanced Options Word 2011 Free
- Advanced Options Word 2011
Interface
Advanced search options. Advanced search options. Use symbols to modify your search and help narrow your search results. Find what you're looking for in less time. Use the following symbols to quickly modify your search term or search function: Symbol. Finds webpages that contain all the terms that are preceded by the + symbol. The search options are a collection of boolean values defining how the search parameter should be treated. Gets or sets a value indicating whether to ignore all punctuation characters between words. Corresponds to the 'Ignore punctuation characters' check box in the Find and Replace dialog box.
All that said, don’t assume that you’ll want to get rid of the Ribbon before you try it. It’s true that some who’ve used Word 2010 for Windows hated its version of the Ribbon. But the Ribbon has evolved; many (including some Macworld editors) have grown to like it. Don’t be too quick to turn back the clock.
Can I simplify the toolbar so that it has exactly the same things on it that I had on it in Word 5.1 (in my opinion, the best Mac version of Word ever)?
You can customize toolbars by going to View -> Toolbars -> Customize Toolbars And Menus. This command is also available by Control-clicking or right-clicking on the standard toolbar.
Tools
Can I set up Word so that when I insert an image in a document and double-click on it, it will open in the image editor of my choice?
Unfortunately, no. Office 2011 does include its own set of image editing features—located on the Format Picture Ribbon tab—that allow you to adjust brightness and contrast, correct colors, and remove backgrounds.
Have the Mail Merge capabilities been enhanced at all? Does it still merge with a FileMaker Pro data source?
Microsoft did not introduce any new Mail Merge functionality in Word 2011, but you can still merge with FileMaker.
Is SharePoint necessary for simultaneous editing of the same document?
For simultaneous editing, you need to store documents either on SharePoint or on SkyDrive. SharePoint is for businesses, as it requires a SharePoint server; SkyDrive is a free service for consumers. For SkyDrive, you need to establish a Windows Live account. That done, you can share documents with anyone, whether or not they’re on Windows Live.
File formats
Can Office 2011 open and save to older file formats, such as rich text, AppleWorks, Microsoft Works, and so on?
With Word 2011, you can open and save rich-text, plain-text, and Unicode-text files; Web pages; and Word XML files. There’s also a Retrieve Text From Any File option that may help with other file formats.
Can I save a Word 2011 document as a PDF and maintain embedded HTML links?
No, Word 2011 uses OS X’s built-in Save As PDF feature. Though links will be formatted in blue, they won’t be live.
Will files created in Word X be compatible with Word 2011, and vice versa?
Yes, but to make the trip from Word 2011 to Word X, you will need to be sure to save files in the .doc format, not the .docx format. Some features in Office 2004, 2008, and 2011 will not be fully supported in Word X, but document content should be preserved going between these versions.
Windows
Your review says that Word 2011 matches the features of its Windows counterpart. Does that parity extend to contextual menus that appear when you’re highlighting text, cutting and pasting text, formatting tables, and so on?
Many of those menus will be the same or similar, but they aren’t exactly the same.
Does Word 2011 support book-fold printing? Word 2010 for Windows does.
No, that output option is not available.
In Word 2010, each comment is assigned a number—very useful. Does Word 2011 do that?
Yes, you will see a comment number in the comment bubbles.
Advanced Options Word 2011 Download
I run Word 2010 and have dozens of macros. How complete is the Visual Basic for Applications (VBA) support in Word 2011? Will I have to tweak any of my macros for them to run under Word 2011?
Office 2011 uses the same VBA engine as the latest version of Office for Windows. However, there are some differences; for example, ActiveX controls are not supported in Office 2011.
One of the questions most commonly asked by migrants to Word from WordPerfect is, “Where is Reveal Codes?” or “Does Word have anything like Reveal Codes?”
There is nothing in Word directly comparable to Reveal Codes in WordPerfect. There is a very good reason for this. WordPerfect can be thought of (and I understand is) basically a text stream with codes interspersed (for more on this, see John McGhie's article onWord vs. WordPerfect). This is what you see when you Reveal Codes. You have codes or markers that turn on and off certain formatting characteristics (similar to the <b> and <b> codes to turn bold on and off in HTML).
Word, on the other hand, is a series of nesting containers: characters inside words inside paragraphs inside sections inside documents. The formatting of these is by styles and by pointers at the beginning and end of the document. I am reliably informed that if you open a Word document (Word 2003 and earlier) in a hex editor, you see a forest of gibberish at the beginning and end that represent these codes and pointers (you can get a small idea of this by opening a document using the Recover Text from Any File setting under “Files of type” or “All Files” in the File Open dialog). So Reveal Codes, even if there were such a thing in Word, would not be very helpful. But there are many helpful cues and clues in Word if you know how to use them.
Reveal Formatting
The feature commonly touted as Word's equivalent to Reveal Codes in earlier versions was the “What's This?” button on the Help menu. Click on that (or press Shift+F1), then click in a paragraph, and you'd get information about formatting applied both by the style and directly. Rarely, however, did this tell you much more than you could tell by just looking at the paragraph on the screen.
Advanced Options In Word
The “What’s This?” button has been replaced in Word 2002 and above by the Reveal Formatting task pane, which gives you specific information about the text at the insertion point (font, paragraph, and even section formatting). If you check the box for “Distinguish style source,” you can easily see what formatting is defined in the style and what has been directly applied.
To display the task pane in Word 2002 or 2003, View | Task Pane (or click on the New or Styles and Formatting toolbar button to open one of those task panes), then click the down arrow at the top of the task pane and choose Reveal Formatting. Even easier, just press Shift+F1, which now opens this pane.
To display the task pane in Word 2007 and above, press Shift+F1 or click the Reveal Formatting button in the Style Inspector dialog (see below). Alternatively, you can add a button to the Quick Access Toolbar (QAT); find it under “Commands Not in the Ribbon.”
Figure 1. Reveal Formatting task pane with style source distinguished
Styles
As a general rule, you want to avoid direct formatting. If you use styles to do your formatting and avoid manual formatting as much as possible, you will find that simply looking at the style name will usually tell you all you need to know. You can see which style is applied to the text at the insertion point by looking at the Style box on the Formatting toolbar in Word 2003 and earlier, the Styles and Formatting task pane in Word 2002 and above, or the Styles group on the Home tab in Word 2007 and above (you can also add the classic Style dropdown to the Quick Access toolbar in Word 2007 and above). The Styles and Formatting task pane has the added advantage that, if you mouse over the name of a style, a popup will give you a description of the style formatting. The Style Inspector and Style Area provide additional ways to get information on styles.
Style Inspector
Word 2007 added a new dialog that helps distinguish direct and style formatting and allows you to remove it selectively. To open the Style Inspector, display the Styles task pane by clicking on the dialog launcher arrow in the bottom right corner of the Styles group on the Home tab or by pressing Alt+Ctrl+Shift+S. Utorrent mac el capitan. In the bottom left corner of the task pane are three buttons. Style Inspector is the middle one (the Style Inspector button can also be added to the Quick Access Toolbar, but only through the Customize dialog; there is no right-click option to “Add to Quick Access Toolbar”). It opens the dialog shown in Figure 2.
Figure 2. The Style Inspector dialog
In the example above, red font color has been applied to the entire paragraph as direct formatting, while the Emphasis character style has been applied to a single word. The Style Inspector allows you to remove the direct font formatting without removing the character style (as opposed to usingCtrl+Spacebar, which would remove both).
Important Note: The Style Inspector will work only if “Keep track of formatting” is enabled at Office Button | Word Options | Advanced: Editing options (Word 2007 or File |Options | Advanced: Editing options (Word 2010 and above).Many users are accustomed to having “Keep track of formatting” disabled because, in Word 2002 and 2003, enabling it resulted in multiple pseudo-styles showing up in the Styles and Formatting task pane; in Word 2007 and above, the Options… button in the Styles pane allows you to select whether you want to see formatting listed or not (and to specify exactly which types of formatting you want to see). So there is no need to disable this option in Word 2007 and above.
Style Area
One of the most useful tools when working with an entire document is the Style Area, which is available only in Normal (Draft) and Outline views. As shown in Figure 3, the Style Area displays the style for each paragraph in your document so that you can scroll through and check for incorrect or improperly formatted styles. Double-clicking on a style name in the Style Area will bring up the Style dialog box with the current style selected.
Figure 3. The style area
To display the style area:
In Word 2003 and earlier, go to Tools | Options | View and set “Style area width” to a value greater than 0' (1' is usually sufficient unless your style names are very long).
In Word 2007, go to Office Button | Word Options | Advanced | Display and set “Style area pane in Draft and Outline views” to a value greater than 0”.
In Word 2010 and above, go to File | Options | Advanced | Display and set “Style area pane in Draft and Outline views” to a value greater than 0”.
Other clues
Nonprinting characters
One of the most important and helpful visual cues in Word is thedisplay of nonprinting characters. The Show/Hide ¶ button toggles this display on and off. In Word 2003 and earlier, this button is on the Standard toolbar; in Word 2007 and above, it is in the Paragraph group on theHome tab.
Figure 4. The Show/Hide ¶ button
The meaning of each of the nonprinting characters (or “formatting marks,” as they are known in Word 2000 and above), is explained in “What do all those funny marks, like the dots between the words in my document, and the square bullets in the left margin, mean?” With these symbols displayed, it is much easier to find out that, for example, your document is printing an extrablank page because you have half a dozen empty paragraphs at the end.
Advanced Options Word 2011 Free
Text boundaries
Another visual cue that I find extremely helpful (indeed feel panicky and lost without) is text boundaries in Print Layout view (see Figure 5). This is helpful not only in visualizing page margins but also for seeing the outlines of graphics, including text boxes (even when they're not selected), and table cell boundaries (even when gridlines are not displayed). Some people evidently prefer the cleaner page appearance they get without this display, but for a truly WYSIWYG view, you can always switch to Print Preview. To display text boundaries:
In Word 2003 and earlier, go to Tools | Options | View and check the box for “Text boundaries.”
In Word 2007, go to Office Button | Word Options | Advanced: Show document content and check the box for “Show text boundaries.”
In Word 2010, to to File | Options | Advanced: Show document content and check the box for “Show text boundaries.” Create yosemite usb installer.
In Word 2013 and above, the path is the same as for Word 2010, but don't bother: the way text boundaries are displayed has changed with the implementation of a new layout engine, and the text boundaries are very distracting and much less helpful.
Figure 5. Display of text boundaries showing text box and table
Other Options settings
Advanced Options Word 2011
While you’re looking at the Options, there are several others you may want to enable:
Graphics: Some graphics may not be displayed if you don’t have specific options checked. For more on this, see this article.
Object anchors: You will probably want to check the box for “Object anchors,” which help you see what paragraph a floating graphic is anchored to. This check box is at Tools | Options | View in Word 2003 and earlier and at Office Button | Word Options | Display in Word 2007 and File | Options | Display in Word 2010 and above.
Bookmarks: If you choose to display bookmarks, the bookmarks you have created will be indicated by heavy grey brackets (or a heavy grey I-beam for single-point bookmarks). Hidden bookmarks (those created by Word) are not displayed. You may prefer to display bookmarks only when troubleshooting because they are ugly and distracting (and hidden bookmarks are not marked, anyway). To display bookmarks in Word 2003 and earlier, check the box at Tools | Options | View; in Word 2007 the check box is at Office Button | Word Options | Advanced: Show document content; in Word 2010 and above, it is at File | Options | Advanced: Show document content.
Vertical and horizontal rulers: The rulers can be extremely helpful, especially the horizontal ruler, which shows indents and tab stops. The vertical ruler is displayed only in Print Layout view (for more, see “Ruler of all you survey”).
In Word 2003 and earlier, the check box for the vertical ruler is at Tools | Options | View. The horizontal ruler is toggled with View | Ruler. If the vertical ruler is displayed, it will be toggled on and off (along with the horizontal ruler) by View | Ruler.
In Word 2007, the check boxes for both horizontal and vertical rulers are at Office Button | Word Options | Advanced: Display, and the Ruler check box in the Show/Hide group on the View tab toggles both rulers on and off.
In Word 2010 and above, the check boxes for both horizontal and vertical rulers are at File | Options | Advanced: Display, and the Ruler check box in the Show/Hide group on the View tab toggles both rulers on and off.
Status bar: The status bar at the very bottom of the Word screen in all versions of Word is quite helpful. In Word 2003 and earlier, display of the status bar is toggled at Tools | Options | View. In Word 2007 and 2010, the status bar is always displayed (it cannot be toggled off), and it is user-configurable: right-click on it and choose which items you want displayed.
ScreenTips: There are actually two different kinds of popups in Word, both called ScreenTips or “tooltips.”
One type of ScreenTip, undoubtedly helpful, but not really document-related, is the “tooltip” that pops up when you mouse over a toolbar button (see an example in Figure 4). These are turned on and off with Tools | Customize | Options: Show ScreenTips on toolbars in Word 2003 and earlier. Word 2007 offers a menu of options at Office Button | Word Options | Popular:: (1) Show feature descriptions in ScreenTips, (2) Don't show feature descriptions in ScreenTips, and (3) Don't show ScreenTips. The “feature descriptions” are the so-called “Super Tooltips” that provide more information about what a feature does; these are really quite helpful. These options are found at File | Options | General in Word 2010 and above.
The other type of ScreenTip is the type that pops up to show you the content of a footnote or comment when you mouse over a footnote reference mark or comment marker, information about tracked changes, the target of a hyperlink, and the like. In Word 2003 and earlier, these are toggled with Tools | Options | View: ScreenTips. In Word 2007, turn them on or off with Office Button | Word Options | Display: Page display options: Show document tooltips on hover. In Word 2010 and above, the setting is File | Options | Display: Page display options: Show document tooltips on hover.
Other visual cues
With the insertion point in a given paragraph or word, or with a portion of the text selected, you can look at the Formatting toolbar (in Word 2003 and earlier) or Home tab (in Word 2007 and above) to see what style is in use, what font and point size are being used, and whether bold or italic formatting is in effect.
Note: Although you can usually tell just by looking at it whether text is bold or italic, problems can often arise from incorrect formatting of the paragraph mark itself, so if you select the paragraph mark, you can then look at the bold or italic button to see whether it is on or off.
With the insertion point in a paragraph, you can see from the ruler whether any paragraph indents are in effect and where tab stops are set.
If you select the entire paragraph, you can see (from the extent of the block selected) whether the paragraph has some Spacing Before or After.
In Word 2003 and earlier, if you have added buttons to apply “Keep with next,” “Keep lines together,” and/or “Page break before” properties to a paragraph, the state of these buttons (which are toggles) will show you whether a given paragraph has any of these properties applied.
By using all these visual cues, and by understanding at least a little of the difference between the Word and WordPerfect object models, you will gradually be able to wean yourself from the need for “Reveal Codes.”
This article copyright © 2000, 2002, 2009, 2011, 2014 by Suzanne S. Barnhill.